Project Management Approach

The complex project management experience of DigaNET

The complex project management experience of DigaNET is unparalleled with in the security systems and technology industry. DigaNETs track record and unwavering commitment to perform top quality work, cutting edge solutions, and facility efficiency leaders.

The Company’s team of professionals is committed to providing total accountability for every aspect of the project to ensure the successful delivery of a design-build security solution.

The DigaNET approach to a project is to provide a complete solution based first on  identifying all areas of need and turning these needs into using affordable, reliable, and “user friendly” technological solutions. DigaNET's staff will address concerns and develop clarifying questions to pinpoint our final product plans. In this step, we use  information gathered through subsequent consultations  to ultimately develop a design plan and begin the engineering process.

Pre-Project Planning

  • Starts with analyzing the customers needs, analyze budgets, determine risk areas and needs of the customer, patrons, etc.
  • Once a preliminary report and budget has been presented, then entertain discussions with the Client to identify specific needs or concerns as well as to discuss the use of the head end equipment, how to integrate into any existing sub systems or systems.
  • Modify as needed the initial suggestions made . Create formal specifications, project objectives.  Attention to detail made commensurate for particular equipment deployments; door contact installation/concealment, detector, camera, wireless transmitter installation  and concealment, etc., as well as how best to integrate various security technologies seamlessly with one another into an integrated system.
  • Further determine at the pre planning stage what if any special installation techniques need to be employed to limit the possibility of equipment that being installed to be as best protected from abuse and vandalism, a very common occurrence in open area, remote sites.
  • Determine proposed final equipment locations, access to power and LAN, document, and discuss with the program Manager these aspects, and make recommendations to the Program Manager any aspects that would improve system reliability, functionality.  If dealing with intrusion alarm intrusion equipment, include the discussion of how to minimize false alarms based on the understanding of how people will interact with the equipment, as well as to select proper equipment.
  • Having delivered the above recommendations to the program manager, receive comments from and then modify project pre-plan document(s). Create  CAD drawings as well as the various methods of installing components at the site. Create the delivery project timeline for approval.
  •  Write Functional  Quality Check Points Needed for TQM. Review project plan and project with Customer. Note any final changes on drawing as a revision.
  • Discuss with the Program Manager any special security needs, job safety issues, badge employees  adding these remarks to the project timelines.

Project Deployment once Pre-Planning is Approved and a “Notice to Proceed” is given:

  • CAD drawings submitted to designated Consultant Project Manager. Copies made for Working Site Supervisor. Work with Chief estimator to review all previously submitted materials for Accuracy, Review previously agreed-upon parts delivery, site delivery, site installation schedules, Advise Consultant  of any changes, variances. Badge and Assign staff to project, document.
  • Order System Components as per schedule for best delivery, Order outside sub contractor services if needed for electrical/conduit, locks, etc.. Interface with other trades as needed.
  • Start Preparatory Site Work: As-Build Drawings, Cable runs, placement of equipment racks and cabinets, Start work on Central Station or Remote Monitoring Station as well as Local Monitoring Station therefore facilitating the step by step progressive commissioning of sub-systems and equipment. Follow appropriate and published project schedules and plan for contingencies, Interface with other trades. Work around open business schedules and avoid or consider any areas of activity as needed.  Discuss schedule of installation to work around any specific site activities.
  • Use ISO TQM Methods to receive and test or quarantine received materials as necessary.
  • Build at shop access control sub systems and burn-in and test, Build at shop CCTV sub systems and burn-in and test. Build at shop and test/burn in digital video recorders/transmission devices. Document tests.
  • Set up the necessary head end equipment and work with security on initial programming as well as develop SOP’s. Test the communications channels between school and head end.
  • Install components in field, Integrate CCTV and Access Control and Alarm Systems together.  Inspect work for adherence to Company QC TQM Standards. Complete necessary step by step inspections, check-points  including serial number documentation per component installed.
  • Commence As-Built Drawings, Meet with Client on a weekly basis, prepare and submit progress report. Track and Evaluate costs weekly, make changes to schedule to account for variances, Track Revisions, Work and coordinate with other trades on site as applicable

Track any Parts/Products rejected/trends at Incoming Inspection at shop, advise manufacturer, Commence creation of system operation, maintenance, and training manuals

  • Integrate Hardware and software, Test on-Site Complete System, Burn-In System
  • Run Project-Specific Acceptance Tests, Rework if Necessary, Document
  • Perform Final Acceptance Tests with Client, Document
  • Document Project-Final Version, Final Drawings
  • System Training
    •  Management, Administration, Operator, Maintenance

(Tailor training as needed to ensure that there is a comfort level for every attendee.Test as needed. Retrain as needed.)

Cost Management

All projects at DigaNET are entered into our job tracking software. Computer Ease. This software allows us to see exactly what the starting budgets are for each project. As the project progresses through the various stages of completion [Project Management, Labor, Purchasing, etc.] we have an up-to-date view of each cost category based on actual expenses and budget. This system allows us to track equipment cost as well as man-hours of labor associated to the project. These cost are broken out separately so Digatron can see exactly where things are going well and where we need to be cautious.

On a weekly basis a “Job Cost Summary Report” is printed for the pervious week. The Operations staff for project billing status and budget analysis reviews this report. If a concern arises on the weekly report we can print a project specific report the will show all overhead cost, purchases, labor, actual equipment costs, subcontractors and change orders directly related to the project. This allows us to pinpoint our cost and focus our attention where necessary.

If our above described monitoring method forecast, “Overrun”, DigaNET will quickly see this problem within the week. At that time we call a project meeting and determine the best sequence of operation to deter the current events from causing a major problem or “Overrun”

"Important to the success of any project is adherence to schedule, plan."

Methods to control budget

All projects at DigaNET are entered into our job tracking software. Computer Ease. This software allows us to see exactly what the starting budgets are for each project. As the project progresses through the various stages of completion [Project Management, Labor, Purchasing, etc.] we have an up-to-date view of each cost category based on actual expenses and budget.  This system allows us to track equipment cost as well as man-hours of labor associated to the project.  These cost are broken out separately so DigaNET can see exactly where things are going well and where we need to be cautious.

On a weekly basis a “Job Cost Summary Report” is printed for the pervious week. The Operations staff for project billing status and budget analysis reviews this report. If a concern arises on the weekly report we can print a project specific report the will show all overhead cost, purchases, labor, actual equipment costs, subcontractors and change orders directly related to the project. This allows us to pinpoint our cost and focus our attention where necessary. If our above described monitoring method forecast creates an  “Overrun” notification, DigaNET will quickly see this problem within the week.  At that time we call a project meeting and determine the best sequence of operation to deter the current events from causing a major problem or “Overrun”.

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